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Translator Services Policy

This KnowledgeBase archive includes content and external links that were accurate and relevant as of September 30, 2019.

To: Central Office, Building Principals and ESL Staff


Re: Translator Services

Please keep the following in mind when using interpreters.  These guidelines are for oral as well as written translations.

1. Whenever possible, individual building staff will be utilized to meet interpreting needs. Their names, locations and work schedules are enclosed with this memo.

  • Buildings will need to be flexible in their use of staff who are bilingual (i.e. if a building needs an interpreter during the school day, they will need to free up staff to handle this need)
  • Designated staff will need to be made available during special education testing taking place during the school day, as determined by student need
  • Designated staff are approved to work before and after school hours on a limited basis, as required by the building (i.e. interpreting at a meeting or interpreting a form)
  • Staff working extra hours need to list this as job #2 and will be paid accordingly
  • Designated staff may work in other buildings when possible
  • District staff will be paid at their current salary or may accumulate comp time

2. If individual building staff is not available, contact the Orientation Office to schedule the District Translator to interpret.

3. If it is impossible to have a district employee interpret, then you will have to contact an outside interpreter. Enclosed with this memo, you will find a list of outside interpreters. Please use this list when contacting somone outside the district to interpret.

  • Before this is done, building principals need to get approval/coding and fill out a purchase order form
  • A bill for Translating Services form must be filled out and sent in in order for payment to be made after the translating is has been done

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